Built for residential societies and their committees
Manage your society with confidence
The complete platform for maintenance billing, collections, resident communications, and financial reporting — so your committee can stop chasing registers and start closing the month on time.
Existing customers sign in — new societies can request a demo first.
The problem
Month-end shouldn't mean a month of chasing
If you're a treasurer or committee member of a residential society, you already know the drill: maintenance bills tallied in registers, resident lists in Excel, and payments confirmed over WhatsApp. Come month-end, someone reconciles bank slips against a notebook — by hand.
SocietyRMS replaces that manual routine with a system built for how residential societies actually work — so billing, collection, and reporting all happen in one place.
The old way
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Manual billing
Slips typed or written out unit by unit, every single month.
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Payments in WhatsApp
Residents send screenshots, and someone manually marks them paid.
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Hand-reconciled ledger
Bank slips matched to names by hand, with no clean audit trail.
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Chasing late payments
Endless reminders over calls and messages to keep collections flowing.
Features
Everything a society committee needs, in one place
From generating maintenance slips to closing the month-end ledger — built for real societies, not generic accounting software.
Automated maintenance billing
Generate monthly maintenance slips for every unit in a couple of clicks — no more writing them out by hand. Fund-aware billing keeps operating and sinking money separate, late fees apply automatically, and every slip's payment status stays live.
- One click generates slips for every unit, at fixed or per-square-foot rates
- Operating & sinking funds tracked separately on every slip and statement
- Water charges, special charges, and penalties per unit — plus late-fee rules you configure once
- Unit credit balances & credit notes, auto-applied to the next bill
- Import units and residents in bulk with CSV
- Outstanding-due reports at a glance, per unit and per block
Resident portal
Residents get their own view of the society: see bills and payment history, download statements, raise complaints, book facilities, register vehicles, and read notices — without calling the office.
- Bills, payment history, and downloadable monthly statements
- Complaint tracking from submission to resolution
- Facility booking, society notices, and visitor passes in one place
- Register vehicles and request parking permits online
Financial reporting
Every collection and expense posts to a proper double-entry ledger. Closing the month means running the reports — not rebuilding them in spreadsheets — and the ledger protects closed periods from tampering.
- Double-entry ledger with a complete audit trail and ledger reconciliation
- Trial balance, cash position, income statement, balance sheet, and budget vs actual
- Outstanding dues, collection summary, expense summary, and collection-efficiency reports
- Closed accounting periods lock past entries; all reports export to CSV and PDF
- PDF statements with operating & sinking fund breakdowns residents can keep
Secure by design
Committee, treasurer, and resident each see only what their role allows. Every action is logged in a tamper-proof audit chain, and each society's data stays completely isolated from every other.
- Role-based access for residents, committee, staff, and gate
- Cryptographic audit chain — every action verified against tampering, with impersonation logging
- Strict data isolation between societies
The month-end grind runs itself
A dozen-plus scheduled automations handle the repetitive work overnight — so the committee wakes up to finished statements, not a to-do list.
- Maintenance cycles, late fees, and payment reminders generate automatically
- Monthly statements and PDFs are produced on schedule
- SLA escalation for overdue complaints, parking-permit expiry, and notice reminders
- Daily backup and audit-chain integrity checks run in the background
Also on the platform
The committee toolkit doesn't stop at billing
How it works
From set-up to reconciled books in four steps
Set up your society
Add your blocks, units, and residents. Our team helps with the initial data import.
Generate maintenance cycles
Create monthly slips for the whole society in a couple of clicks — fund rules and late fees built in, applied automatically.
Payments, tracked your way
Treasurers record cash, bank transfers, or cheques against each bill — residents get an instant receipt by email or in-app, and the payment posts straight to the ledger.
Ledger updates instantly
Every recorded payment posts straight to the double-entry ledger. Monthly statements and reports generate automatically — review, publish, and close the month.
FAQ
Frequently asked questions
We're onboarding societies right now. Use the Request a Demo button on this page and we'll get back to you by email to walk through the product. Pricing depends on society size, and we'll cover it during the demo — there's no published price list yet.
Most societies are fully up within a week. You set up your blocks, units, and residents, then run your first maintenance cycle. Our team helps with data import so you don't have to re-enter history by hand.
Yes. SocietyRMS is a multi-tenant platform, and every society gets its own data scope. Users, bills, ledger entries, and audit logs are isolated per society, and access is enforced role-by-role at every layer.
Security is built in: role-based access control, encrypted sign-in sessions, a complete audit trail of every action, and strict per-society data isolation. Residents can only ever see their own unit's information.
Ready to put your society's finances in order?
Stop chasing registers and spreadsheets. Set up once, and let the system handle the monthly grind.